Privacy Notice
Effective date: September 2025
1) Who we are (Data Controller)
Eternel (“we”, “our”, “us”) is the data controller for the personal data processed through our website, recruitment forms, and community platforms.
Company: Eternel Address: [Add your registered address] Email: contact@eternel.group Recruitment contact: recruitment@eternel.group
If you appoint a Data Protection Officer (DPO) or a dedicated privacy contact, add it here.
2) What data we collect
- Identity & contact: name, age, email, timezone, languages.
- Recruitment data: roles applied for, experience/skills, portfolio links, resume (CV), availability, motivation.
- Community data: participation on our platforms (e.g., usernames, messages, contributions in game servers/platforms).
- Technical data: IP address, device/browser information, approximate location (from IP), site usage (analytics/cookies where applicable).
- Communications: emails or messages exchanged with us.
We collect data directly from you (forms, messages) and indirectly via analytics or platform logs (see Cookies & Analytics).
3) Why we use your data (Purposes) & legal bases
| Purpose | Examples | Legal basis (GDPR) |
|---|---|---|
| Recruitment & team management | Assess applications, schedule interviews, verify skills, maintain a talent pool. | Legitimate interest / pre-contractual steps (Art. 6(1)(f)/(b)); Consent for optional data (Art. 6(1)(a)). |
| Community & project operations | Moderation, access control, in-game/UGC project management, security. | Legitimate interest (Art. 6(1)(f)). |
| Communication | Respond to inquiries, send operational messages regarding your application or collaboration. | Legitimate interest / pre-contractual steps (Art. 6(1)(f)/(b)). |
| Compliance & security | Prevent abuse, enforce terms, comply with legal requests. | Legal obligation (Art. 6(1)(c)) / Legitimate interest (Art. 6(1)(f)). |
| Analytics & website improvements | Measure visits, diagnose performance, improve UX (with consent where required). | Consent (Art. 6(1)(a)) for non-essential cookies; Legitimate interest for strictly necessary operations. |
4) How long we keep your data (Retention)
| Category | Typical retention |
|---|---|
| Recruitment files (applications, CV) | Up to 24 months after last contact, unless you request earlier deletion. |
| Operational & community records | As long as your account/participation remains active; shorter where logs are only needed for security. |
| Legal/accounting records | As required by applicable law (e.g., 5–10 years depending on country). |
| Analytics (cookies) | According to cookie provider retention (see Cookies section). |
5) Who can access your data (Sharing)
We do not sell your personal data. We may share it with:
- Authorized Eternel staff involved in recruitment, projects, moderation.
- Service providers (processors): hosting, email, applicant tracking or collaboration tools, analytics. They process data under our instructions and appropriate safeguards (DPAs).
- Public authorities when legally required.
6) International transfers
Where providers are located outside the EEA/UK, we rely on appropriate safeguards (e.g., EU Standard Contractual Clauses, UK IDTA/Addendum, adequacy decisions). You can contact us for a copy of relevant safeguards (redactions may apply).
7) Security
We implement technical and organizational measures appropriate to the risk (access controls, encryption in transit where applicable, least-privilege, backups). No system is 100% secure; we maintain procedures to detect, respond to, and notify significant incidents as required by law.
8) Your rights under GDPR
You can exercise the following rights (subject to conditions/limits in law):
- Access receive a copy of your personal data.
- Rectification correct inaccurate or incomplete data.
- Erasure request deletion where applicable (“right to be forgotten”).
- Restriction limit processing in certain cases.
- Portability receive data in a structured, commonly used, machine-readable format where processing is based on consent or contract and carried out by automated means.
- Object object to processing based on legitimate interests, and to direct marketing.
- Withdraw consent at any time where processing is based on consent (does not affect prior lawful processing).
- Lodge a complaint with your local supervisory authority (see below).
To exercise your rights, contact: privacy@eternel.group. We may need to verify your identity. We aim to respond within one month (extendable in complex cases).
9) Cookies & analytics
We use strictly necessary cookies to operate the site. For non-essential cookies (e.g., analytics), we request your consent via a banner (where required). You can change your preferences at any time.
| Type | Purpose | Examples | Typical retention |
|---|---|---|---|
| Strictly necessary | Core functions (load balancing, security, session). | Session ID, anti-CSRF. | Session / short-term |
| Analytics (consent) | Measure usage and improve UX. | Page views, events (aggregated). | Up to 13 months (typical) |
For details of specific cookies/providers used on this site, see our cookie banner or contact us.
10) Minors
Our services are intended for users aged 13+ (or higher where required by local law). We do not knowingly collect personal data from children under the applicable age. If you believe a child provided data to us, contact us to remove it.
11) Changes to this Notice
We may update this Privacy Notice from time to time. Changes will be posted on this page with an updated effective date. Material changes may also be communicated by reasonable means.
12) Contact & complaints
Contact for privacy matters: privacy@eternel.group
If you are in the EEA/UK, you also have the right to lodge a complaint with your local Supervisory Authority (e.g., CNIL in France, ICO in the UK).